Privacy Policy
This Privacy Policy explains how [PLACEHOLDER: COMPANY LEGAL NAME] (“we”, “us”, or “our”) collects, uses, discloses, stores, and protects information when you use [PLACEHOLDER: SERVICE NAME] at [PLACEHOLDER: WEBSITE URL].
Replace every [PLACEHOLDER: …], confirm that each statement matches how the service actually operates, and have the final document reviewed for the laws that apply to the business and its users.
1. Who we are
[PLACEHOLDER: COMPANY LEGAL NAME], registered at [PLACEHOLDER: REGISTERED BUSINESS ADDRESS], is responsible for the personal information described in this Policy. Privacy questions may be sent to [PLACEHOLDER: PRIVACY CONTACT EMAIL OR SUPPORT URL]. If required in your jurisdiction, our data protection officer or representative is [PLACEHOLDER: NAME AND BUSINESS CONTACT DETAILS].
2. Scope of this Policy
This Policy applies to the website, map, support form, place-submission form, and any related mobile application or service operated under [PLACEHOLDER: SERVICE NAME]. It does not govern third-party websites, maps, applications, or services that we link to but do not control.
3. Information we collect
You may browse the public map without creating an account. We may collect: (a) place-submission information, including a place name, category, Google Maps listing link, and public-access confirmation; (b) support information, including your name, reply email, category, subject, message, and optional screenshot; (c) technical information such as IP address, browser type, device type, operating system, referring page, pages viewed, timestamps, error logs, and approximate location derived from an IP address; and (d) precise location only if you actively grant location permission for a location-based feature. [PLACEHOLDER: CONFIRM, ADD, OR REMOVE EACH DATA TYPE].
4. How we collect information
We collect information directly from you when you submit a place, contact Support, upload a screenshot, or grant a device permission. We may collect limited technical information automatically through server logs, cookies, local storage, or similar technologies. Public place information may also be obtained from publicly available sources and third-party map listings. [PLACEHOLDER: IDENTIFY EVERY OTHER SOURCE].
5. Why we use information
We use information to operate and secure the service; display and maintain public sports-location listings; review, verify, correct, or reject submissions; respond to support and privacy requests; diagnose errors; prevent spam, fraud, abuse, and security incidents; understand service performance; comply with legal obligations; and establish, exercise, or defend legal claims. We will not use personal information for an incompatible purpose without providing any notice or obtaining any consent required by law.
6. Legal bases and consent
Where applicable law requires a legal basis, we rely on [PLACEHOLDER: CONSENT / PERFORMANCE OF A CONTRACT / LEGITIMATE INTERESTS / LEGAL OBLIGATION, WITH THE PURPOSE MATCHED TO EACH BASIS]. When processing is based on consent, you may withdraw that consent at any time, subject to legal or operational consequences that we explain when relevant. Withdrawal does not affect processing already carried out lawfully.
7. When we share information
We may share information with vendors that help us host, secure, operate, and support the service; providers of map tiles, linked map listings, cloud storage, databases, form delivery, analytics, and error monitoring; professional advisers; authorities when legally required; and a successor in connection with a merger, financing, reorganisation, or sale. Current or expected providers include [PLACEHOLDER: LIST PROVIDERS, SUCH AS SUPABASE, MAP PROVIDER, EMAIL OR FORM PROVIDER, HOSTING PROVIDER, ANALYTICS PROVIDER]. We require service providers to handle information only for authorised purposes and with appropriate safeguards.
8. International transfers
Our service providers may process information in countries other than the country where you live. Where required, we use [PLACEHOLDER: TRANSFER MECHANISM, SUCH AS CONTRACTUAL CLAUSES, ADEQUACY DECISION, OR OTHER LEGAL SAFEGUARD] and take reasonable steps to ensure transferred information receives an appropriate level of protection.
9. How long we keep information
We retain support requests for [PLACEHOLDER: SUPPORT RETENTION PERIOD], rejected or pending place submissions for [PLACEHOLDER: SUBMISSION RETENTION PERIOD], security and server logs for [PLACEHOLDER: LOG RETENTION PERIOD], and published factual place information while it remains useful, accurate, and lawful to display. We may retain information longer when required by law, necessary to resolve a dispute, or needed to protect the service. We delete or anonymise personal information when it is no longer needed.
10. Security
We use reasonable administrative, technical, and organisational safeguards designed to protect information from loss, misuse, unauthorised access, alteration, or disclosure. [PLACEHOLDER: DESCRIBE MATERIAL SAFEGUARDS WITHOUT REVEALING SECURITY-SENSITIVE DETAILS]. No internet transmission or storage system is completely secure, so we cannot guarantee absolute security.
11. Cookies, local storage, and analytics
The service may use essential cookies or local storage to remember interface choices, maintain security, and support core functionality. It may use analytics only as described here and, where required, after obtaining consent. [PLACEHOLDER: LIST COOKIE OR ANALYTICS TOOLS, PURPOSES, DURATIONS, AND OPT-OUT CONTROLS, OR STATE THAT NONE ARE USED].
12. Children’s privacy
The service is not directed to children under [PLACEHOLDER: MINIMUM AGE, SUCH AS 13 OR 16]. We do not knowingly collect personal information from a child below that age without any consent required by law. If you believe a child has provided personal information, contact us so we can review and delete it where appropriate.
13. Your privacy rights
Depending on where you live, you may have rights to request access, correction, deletion, restriction, portability, or an explanation of how your information is used; object to certain processing; withdraw consent; and complain to a data protection authority. Submit a request through [PLACEHOLDER: PRIVACY REQUEST URL OR CONTACT]. We may verify your identity before completing a request. You may complain to [PLACEHOLDER: RELEVANT SUPERVISORY AUTHORITY AND LINK].
14. Public content and third-party links
Place names, locations, categories, amenities, and public facility photos may be visible to anyone. Do not submit personal information, private facilities, people’s faces where consent is required, or content you do not have the right to share. Links to Google Maps and other third-party services are governed by those services’ own terms and privacy practices.
15. Changes to this Policy
We may update this Policy to reflect service, legal, or operational changes. We will post the revised version here, update the effective date, and provide any additional notice required by law. [PLACEHOLDER: EXPLAIN HOW MATERIAL CHANGES WILL BE ANNOUNCED].
16. Contact us
Questions, complaints, access or correction requests, and deletion requests may be submitted through [PLACEHOLDER: SUPPORT OR PRIVACY REQUEST URL] or sent to [PLACEHOLDER: BUSINESS CONTACT EMAIL]. Postal correspondence may be sent to [PLACEHOLDER: BUSINESS POSTAL ADDRESS].